They cannot make statements on a school official’s signature if it is not presented to them by that official. An adult (parent or guardian, or adult student) writes a statement on the document about the contents, ie “This is the original transcripts issued by for on ” and the notary witnesses that person’s signature and notarizes it.ĬANNOT witness or acknowledge someone’s signature if that person is not standing before them.These notarizations generally take one of two formats: If the issuing school does not have a notary on staff, you can take your documents to an outside notary. This notary should make sure that the school official’s signature and title have been provided by that official, should witness or acknowledge the signature of that official, and make sure that they provide the full notarization including venue, statement, date of notarization, signature, seal, and expiration date of their commission. The authorized faculty member’s signature must then be notarized by a Wisconsin Notary Public, and a notarial certificate must be attached to the school record.Some schools have a stamp or seal which is acceptable but is not required. The certification must include a signature and the title of the authorized faculty member. The student record must be first certified by the school’s registrar or other authorized faculty member.There are two critical requirements for school documents outside of the UW system to be processed by the Secretary of State’s Office: Photocopies or notarized copies of these documents are not able to be processed. DO NOT alter or make copies of vital records or certified copies of documents provided by state officials.The Office is not able to issue certificates for states or territories within the United States, including Puerto Rico.When requesting certificates from the Secretary of State's office, it is important to specify which country is requesting the authenticated document(s).Yes, documents can be sent in languages other than English! The Secretary of State’s office however must be able to read the certification/notarization and will utilize a translation service to check the basic contents of the document.Each document requires a signature and seal of an approved Official or Notary.Documents issued by officers or persons outside of Wisconsin should be submitted to their state or country of origin.Documents that have been certified or issued by Wisconsin Public Officials, Wisconsin Notaries, certain Court Officials, and University of Wisconsin Registrars and/or Presidents can be submitted to this office.Fees are accepted in the form of cash, check, or money order.Expedited service costs $35 per document.Standard service costs $10 per document.Walk-in expedited service is also generally available same-day at the Secretary’s office in the Wisconsin State Capitol building. The Secretary of State’s office offers two processing speeds–standard (which takes an estimated 7-20 days from the day the office receives the documents) and expedited (which takes anywhere from 2-4 business days).
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